The Foundation “NGO Infocentre” (hereinafter “The Foundation”), in accordance with the Law on Protection of Personal Data, assumes the role of controller of personal data in the processing of personal data. In that regard, the protection of privacy and personal data is a priority for our work and operations, with the Foundation undertaking all the appropriate measures necessary for full implementation of the principles of protection of personal data.
The Foundation “NGO Infocentre”
Dimitrie Chupovski 16A-1/4, Skopje
Coordinator for protection of personal data
*Every visitor of this website may, at any time, contact our coordinator for protection of personal data directly, with any questions or suggestions related to the issue of protection of personal data.
The term personal data shall mean any information related to and pertaining to an identified physical person or physical person who can be identified (data subject), while a physical person who can be identified shall mean a person whose identity may be determined directly or indirectly, especially on basis of an identifier such as first and last name, unique citizen registration number, information on its location, identifier on the internet, or on basis of one or more marks and features specific to his or her physical, psysiological, genetic, mental, economic, cultural or social identity.
Data subject shall mean any identified or physical person who can be identified, whose personal data is processed by the controller responsible for the processing of personal data.
Processing of Personal Data
Processing of personal data shall mean any operation or operations performed on the personal data, or a group of personal data, automatically or in any other fashion, such as: Collection, evidence, organisation, structuring, retention, adaptation or change, retraction, consultation, insight, use, disclosure through transfer, publication or any other manner of making the data available, synchronisation or combination, limitation, deletion or destruction.
Controller shall mean a physical person or legal entity, administrative body, a body of the state or legal entity established by the state to perform public authority, agency or other body that, independently or in cooperation with others, determines the aims and the manner of processing of personal data. When the aims and the manner of processing of personal data are defined by a law, the same law shall also prescribe the controller or the special criteria for its appointment.
Processor shall mean a physical person or legal entity, administrative body, a body of the state or legal entity established by the state to perform public authority, agency or other body that processes the personal data on behalf of the controller.
Consent of the data subject shall mean any freely given, concrete, informed and unambiguous expression of will, through a statement or clearly affirmed action, expressing consent for processing of his or her personal data. When your personal data is processed on basis of your given consent, you shall have the right to revoke your consent at any time and we shall promptly cease the processing of your personal data.
The Foundation processes the personal data of the following categories of data subjects:
– Employees of the Foundation
– Members of the Board of the Foundation
– External collaborators and associates
– Participants in trainings/workshops/conferences
Categories of Personal Data
The Foundation processes the following categories of personal data of the listed data subjects:
Employees of the Foundation
– For the purpose of meeting its contractual obligations and in compliance with the Law on Record Keeping in the Area of Labour, the Foundation processes the following personal data of its employees:
o Name and surname, address, the unique citizen registration number (EMBG), birth-date, competed level of education and degree earned, working time, sick-leaves, annual leaves, salaries, bank account numbers.
– The employees’ data is retained for a period of 45 years, in accordance with the Law on Record Keeping in the Area of Labour.
Members of the Board of the Foundation
– For the purposes of meeting the legal obligations arising from the Law on Associations and Foundations, the Foundation keeps records on the Board of the Foundation, processing personal data of the members of the Board, as well as personal data of the members of the Foundation. For its members and for the members of its bodies, the Foundation processes the following personal data:
o Name and surname, date the membership fee was paid, birth-date, address, information on the education completed, employment, e-mail address and phone number.
– The personal data of the members of the Foundation is kept for 10 years counting from the day on which the membership ended.
External collaborators and associates
– To perform various activities within its scope of operations, the Foundation engages different profiles of external collaborators (consultants, trainers, translators, etc.), whose personal data is processed for purposes of meeting contractual obligations. On the external collaborators, the Foundation processes the following personal data:
o Name and surname, the unique citizen registration number (EMBG), address, personal ID card number, bank account number.
– The personal data on the external collaborators are kept for 15 years counting from the day of execution of a service contract, for purposes of future reviews and audits of the projects and activities of the organisation.
Participants in trainings/workshops/conferences
– The Foundation, within the scope of its operations, organises different seminars, trainings, conferences, and for the purposes of organizing the activities and reporting to our donors, we process the following personal data:
o Name and surname, organisation and institution, e-mail address and signature
– The personal data on the participants in the trainings and other events are kept for 15 years counting from the day the event has been held, for purposes of future reviews and audits of the projects and activities of the organisation.
Integrity and Confidentiality of Personal Data
The Foundation undertakes adequate technical and organisational measures to protect the personal data collected through this web-site from unauthorized access, illegal disclosure and destruction of data. The access to personal data is limited only to persons holding special authorisation to handle the data.
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We use the cookies to help us improve our service for the visitors and the users of our web-site. Cookies allow us to recognize you with the aim to make the using of our web-site easier. If you use the cookies on our web-site, you don’t have to enter the access information every time you are accessing the web-site, because the web-site stores the information and the cookie is saved on your information system.
As a visitor or user of our web-site, you can prevent the installation of cookies at any time, using the appropriate settings of the web-browser or to permanently refuse the installation of cookies. Also, you can delete the already installed cookies at any time, through the settings of the web-browser or using other software solutions. If you turn off the setting of cookies through the web-browser, you won’t be able to use all the functionalities on our web-site.
Collection of general data and information
When you access our website, it collects a series of general data and information. The general data and information are kept in the log-files (databases) on the server. The collected data and information may refer to (1) the type of web-browser and the version you use, (2) the operational system used for access, (3) the website from which the access system accesses our website, (4) the date and the time of access to the website, (5) the IP address, (6) the Internet Service Provider of the access system, and (7) other similar information that may be used in cases of attacks on our information system.
When using the general data and information, we make no assumptions about the user. We need the information to (1) correctly deliver the contents of our web-site, (2) optimise the contents of our web-site, (3) ensure long-term sustainability of our information system and the web-site technology, and (4) provide the information necessary to prosecute in case of cyber-attack to the competent law enforcement authorities. For that reason, we anonymously analyse and collect statistical data in order to ensure optimal levels of protection for the personal data we process. The anonymous data from the log-files (databases) of the servers are kept separately from your personal data.
Deadlines for safe-keeping of data
The data collected on basis of your previously expressed consent is processed until you revoke your consent or until the aims for which the data was collected were achieved. The data processed to comply with legal obligations are kept for the duration of the legally prescribed deadlines. Once the aims are achieved, the data is destroyed in accordance with material regulations and regulations on keeping of records.
Transfer of Personal Data
The data on the performed activities kept by the Foundation for purposes of reporting and audit, are presented to the international organisations/donors to our organisation.
Sharing Data with Third Parties
For the purposes of implementation of some of its activities, the Foundation engages various companies and individuals to provide expert services. In compliance with the Law on Protection of Personal Data, these entities act as data processors. The Law on Protection of Personal Data prescribes that any person or entity which, on behalf of the Foundation, processes the personal data processed by the Foundation shall be considered to be a processor or personal data.
You have the following rights regarding the processing of personal data:
– The right to be informed about the processing of your personal data
– The right to access your personal data
– The right to correction and deletion of personal data
– The right to restrict the processing of personal data
– The right to object or complain
For any additional information and/or to exercise your rights regarding protection of personal data, you can contact the authorized person for protection of personal data. In addition, you can fill the following form – link to the request – and to submit it to the coordinator for protection of personal data.
Your right to file a request/petition to the competent authority
If you are convinced that the organisation violates the provisions of the Law on Protection of Personal Data in the processing of your personal data, you have the right to file a request for protection of personal data to the competent body, the Agency for Protection of Personal Data. Link: https://www.dzlp.mk